Executive Assistant

HR OBJECTIVES

·         Prepare and control Payrolls each month and all information about HR purpose for Kazakhstan. Lunch Voucher tickets for employees in Kazakhstan. Tracking of holidays for Kazakhstan (spreadsheet for holidays).

·         Recharge Meals Voucher tickets for all employees and Support HR tracking holidays for Kazakhstan (spreadsheet for Meals Vouchers and holidays).

·         Ensure HR process is ok 100% (workday, contracts, and HR documents).

·         Assistance for HR process in Kazakhstan: Play role of junction or interface between the direction of the human resources and the various collaborators of the company.

·         Ensure the day-to-day management: preparation of declarations to social organizations, pay slips, employment contracts; administrative follow-up of personnel files (contracts, leaves); updates of administrative and social procedures.

ADMINISTRATIVE MANAGEMENT

·         Managing all Office and Administrative management tasks.

·         Ordering office supplies / managing contracts with Suppliers.

·         Support for travels and accommodations for the employees.

·         Visa application for foreign countries.

·         Renewal insurance for Offices in Kazakhstan.

·         Automotive parking management.

·         Assistance for general director for administrative tasks related to business

Financial assignments

·         Following the expenses for Offices in Kazakhstan.

·         Concur – expenses reports – managing fees for Kazakh office and Expense reports. (Bank files)

·         Creation and validation of the files Payment list 2 times per month for Offices in Kazakhstan.

·         Preparing and submit all invoices signed and supervised the payment runs (invoice register approval) for Office in Kazakhstan.

·         Perform and support all financial reports and coordination with financial team in Athens and the council firms (Grant Thornton and BDO…), for Office in Kazakhstan.

·         Ensure all official declaration and all administrative requests are align with Government notifications for Kazakhstan.

·         Coordinate with all firm council (LINKLATERS, DELOITTE, DILA PIPER …) that the legal documents are fulfilled, signed, and sent properly on time to governments administration.

Business and sales support

·         Support of sales team with printing, signing, packaging of tender and sales documents

·         Assist sales team with offers printing out and delivery to Customers

·         Register at web site for sales function: tender sites, marketing, promotion

·         Assist sales team for exhibition participation

·         Support sales team with logistic documents submission and acceptance

·         Managing official letters from and to Customers, vendors, distributors.