Executive Assistant

ITT is an industrial manufacturer of critical, engineered components that serve fast-growing end markets in transportation, flow, energy, aerospace and defense. The company’s differentiation is sustained through a combination of several factors: execution, the quality of its leadership and our DNA as an engineering leader. We have a clear purpose as an organization: to provide our customers with cutting-edge solutions to help solve their most critical needs.

 The company generated 2023 revenues of $3.3 billion and is comprised of three distinct segments: 

• Motion Technologies ($1.5B revenue) is a global leader in brake pads, shock absorbers and sealing solutions for the automotive and rail markets
• Industrial Process ($1.1B revenue) is a global leader in centrifugal and twin-screw pumps for the chemical, energy, mining and industrial markets
• Connect & Control Technologies ($0.7B) is a niche player in harsh environment connectors and control components in critical applications for the aerospace, defense and industrial markets.

 ITT is headquartered in Stamford, Connecticut with over 10,000 employees in more than 35 countries and sales in approximately 125 countries.

As Executive Assistant you will work under the supervision of President Senior Executive Assistant and you will provide administrative, organizational and logistics support to the business activities.

· Provide assistance in the agenda management
· Planning and booking meetings, interviews, trainings, external customer visits
· Managing communication with internal and external contacts
· Handling phone request/responding to emails, getting and giving information to external contacts
· Coordinating trips (train, flights, hotels, car rental) with travel agencies
· Monitoring the cost and administrative records
· Preparing expense reports

· Archive contracts, make sure invoices are signed and paid
· Create purchase request on SAP
· Planning and preparing special events/international meetings/partners visits

• Excellent written and verbal communication in English and Italian (French is a plus)
• Outstanding time-management skills and the ability to prioritize, organize and coordinate multiple tasks
• Ability to work well with all levels of management, staff, departments and third parties
• Ability to handle confidential information with discretion, to adapt to various competing demands
• Excellent communication skills
• Responsibility, integrity and accountability
• Self-awareness and thoughtfulness
• Ability to travel for company events 

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